About ProjectForce libraries

Documents in ProjectForce are stored in a SharePoint Server library. Depending on your organization’s configuration, you might have access to one or more sites, for example, one library that contains project documents and another library that contains human resources documents. A library acts as a secure, central repository for the storage of documents while they undergo changes.

The documents in ProjectForce libraries are available to all authorized users to view, modify, print, and copy. In order to modify a document, a user must first check it out. ProjectForce keeps track of who has the document checked out and displays the document’s status to the other users. After a user is finished modifying a document, they check it back into the library, where it can be released as the latest revision.

The following figure illustrates the location of documents when they are checked out and checked in. By default, when a document is checked out, it is copied to a preconfigured local folder known as the workspace.